Country Guides
Remote Work in South Africa
Working from home policy in South Africa
Remote work in South Africa is not specifically governed by employment law legislation. However, an employer may designate an employee’s home address as the place of work in their employment contracts, with the flexibility to amend this if necessary according to the company’s operational requirements. Remote work policies are not mandatory in South Africa but are recommended to ensure clarity, consistency and to avoid disputes.
Health and safety at home
Employers are responsible for ensuring the health and safety of their employees, even when they work from home. This involves implementing a Hybrid Working and Flexible Working Hours Policy to address potential hazards and assess risks in work-from-home environments. Employers should provide reasonable support to set up a safe home office, including potential contributions to internet costs and ergonomic furniture.
Security of information
Employers should ensure the security of sensitive information in a remote work setup. Employment agreements should specify the ownership and confidentiality of the IP developed during employment. Employers should implement stringent data protection measures and maintain compliance with POPIA.
Workplace guidelines in South Africa
Employers should develop guidelines for home workspaces to promote productivity and safety. This includes providing the necessary equipment and support for employees to establish a functional and ergonomic home office. Regular check-ins and assessments may be required to ensure the workspace meets the necessary standards and to address any issues promptly.
An appropriate workstation will include the following:
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Right level of illumination, both natural and artificial light sources should not create glare on the computer
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Sufficient lighting level for visual tasks to be completed without eye strain
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The right level of ventilation and thermal comfort
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Unobstructed exit path in case of emergencies, including electrical cords, uneven carpet, and clutter
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Suitable storage for documents
Working conditions
Working conditions for remote employees must comply with South African employment laws. There are no restrictions on the maximum number of hours an employee may work per week if they earn above the Earnings Threshold. However, employers must regulate working hours with due regard to the health and safety of their employees. Employees are entitled to at least 15 working days of statutory annual leave per year, and employers can offer additional annual leave if desired.
Recommendations for employees working from home:
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Take appropriate breaks every 30 minutes to ensure repetitive actions are not continued for long periods, and stand up at least once per hour
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Stretch and change posture often, and if possible, an alternate activity
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Check that you have a comfortable posture
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Don’t do any lifting, pushing, or carrying type task beyond the physical capacity
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Keep wrists in a neutral (straight) position—not bent up or down
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Sitting posture is upright or slightly reclined, maintaining slight hollow in the lower back
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Establish boundaries around work hours
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Schedule regular meetings and catch-ups with the team
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Go outdoors and exercise daily, if possible
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