To employ your workers in a compliant way locally in Poland, Boundless holds a temporary agency licence. According to Polish employment law, that is necessary because a company cannot hire people on behalf of another company unless it has the legal framework to do so, which comes with the license.
It's important to understand that while we have a temporary agency license, we do not source talent. Instead, we take legal responsibility for the workers, calculating and paying social security and health insurance contributions, running their payroll, filing taxes, etc.
The mechanics involve a three-party arrangement between the worker, the temp agency and the business benefiting from the work performed, referred to as user employer. That arrangement comes with two separate agreements - an employment one between the worker and the temp agency and a customer one between the temp agency and the business.
Working through a licensed temp agency for a company is possible for 18 consecutive months only. In that time, the employee has access to full statutory employment rights, including paid time off and other forms of paid leave, access to unemployment benefits, and a host of protections.
As the temporary agency license holder, we establish and maintain the legal employment relationship with the worker. That starts by signing a fixed-term employment agreement with them which is for a maximum of 18 months.
We ensure that the employee has a valid occupational medical certificate confirming their ability to perform work in a given position. In case they do not, we set it up for them.
Every month we calculate the payroll, deduct all mandatory contributions, provide the worker with a payslip and notify authorities about the payroll.
We file all necessary taxes and pay mandatory contributions to respective authorities.
You sign our standard commercial agreement that we use for most of the countries we are in, which you can end with one month's notice. In addition, you also sign a customer agreement for each employee you hire through us. The appendix of this agreement includes detailed employee information.
The employee signs an employment contract with Boundless before starting the employment. In that agreement, it's explicitly stated that they will be performing work for the user employer. The employment agreement needs to be signed using a Qualified Electronic Signature (which constitutes a wet-ink signature) before the start date.
The employee will need to do a medical examination if the job they are going to do for you is very different from what they have been doing previously. However, if it is similar and the employee has had a medical examination in the past four years, it can be accepted.
If an employee wants to end their employment before the 18 months expire, they will need to send us the resignation letter, stating their resignation and last working day.