GLOBAL EMPLOYMENT

Things we do, so you don’t have to

In every country boundless takes care of every detail of global employment.

Set Up Operations

Research incorporation options, corporate structures, and corporate responsibilities
Understand requirements for being allowed to employ locally
Figure out what documents you need to sign, and what documents you need to provide
Find a trusted, experienced local legal advisor
Source accountants and payroll partners
You may need a reliable notary service
Work with benefit providers to develop benefit packages
Will you need to have a local bank account or whether an online payments platform would be sufficient?
Are you required to maintain a minimum balance on your bank account?
What restrictions are there on moving money into / out of the country?
What is the Anti Money Laundering process for opening a bank account?
Figure out if the director needs to be a local resident
Figure out if the company secretary needs to be a local resident
Figure out if employer pension contributions are mandatory
Figure out if workers' compensation insurance is mandatory
Figure out if you need a physical office

Register an entity
Register as an employer
Sign up for employer insurance
Register for employer taxes
Register with all appropriate tax authorities
Come across and navigate much more red tape when setting up operations than you suspected
Come across and navigate a few extra stumbling blocks due to Covid-19
Find a virtual office
Find a local director when you need one
Print, sign, notarise, apostle and ship all necessary documents
Repeat all that if there is a mistake in any of the documents (there will be)
Provide all documentation for Anti Money Laundering records
Secure approval to move forward with opening a bank account following Anti Money Laundering review
Submit Anti Money Laundering docs to bank
Make a bank holidays calendar
Keep updated with all legislative changes

Figure out local pay periods and pay dates
Collect employee bank account, address, tax codes
Collect every change that has an impact on the monthly payroll - absences, extra payments, benefits in kind, termination, etc.
Ensure all mandatory monthly and annual declarations are filed to the authorities
Process payroll to every employee on time and correct
Answer every single query coming from any employee

Find local benefit providers
Tell vendors when you have a new employee enrolling in the benefit scheme
Communicate changes of benefit benefactors to payroll partners
Pay benefit vendor
Reconcile payment against payroll deductions if benefit is paid through a salary sacrifice
Reconcile payment against payroll deductions if benefit is paid through employer contribution or offset

Figure out any existing tax exemptions
Figure out if you need to register for sales tax
Figure out if you need to register for VAT
Figure out the setup process for online handling of submissions to the tax authorities
Figure out all Work from Home tax allowances and breaks

Ask lawyers to send you a sample local agreement
Understand local employee rights
Understand statutory benefits
Understand employer obligations
Figure out what the local identification number is that you need to be asking for
Study closely what the local rules around terminations are
Figure out local regulations for gathering, managing and storing employee personal data
Figure out the definition of a safe workplace
Understand what your obligations are in providing a safe workplace
Find out all Work from Home regulations
Figure out how to verify identity and right to work
Find out if eye-testing is statutory
Find multilingual support for bilingual contracts
Figure out your legal obligations

Create compliant employment contracts
Get legal council on your employment contracts to make sure you are not breaching any laws
Set up contracts up in digital tool
Send contracts out for signing
Answer contract-related queries from employees
Make contract-related amendments
Gather all necessary employee data
Check all data for accuracy
Create a locally compliant termination policy and share it with employees
Follow the local termination procedure to avoid any unfair dismissal claims
Pay out any severance in case of termination
Communicate terminations to local authorities and benefits providers
Ensure people have an ergonomic set up
Cover the cost for glasses if employees need them
Produce a handbook

Send money from your HQ to the local entity
Pay your accountant
Pay your lawyer
Pay the fees of your virtual office
Pay sales tax
Pay all governmental authorities
Ensure international transfers are sent well in advance in order to arrive on time
Ensure all authorities are paid on time
Ensure 3rd parties are paid on time